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The best way to plan your week to be productive 

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The best method to plan your week to be productive 

Plan your week they said, but what they didn’t say is there is no one size fits all. 

If you really working to be productive and have tried so many methods and ways to plan a productive week but still find it hard to get results.

Here’s the secret

It’s your to-do list. 

Yes, the problem is with your to-do list. 

How you might wonder?

This is what I’m going to share in this post and how to plan your week ahead effectively with one method. 

Yes, it’s possible. 

*This post contains affiliate links, I only make commissions from qualified purchases at no extra cost to you. To learn more, read here.

How to plan your week to be productive 

What does a productive week look like?

Before we dive into what a productive week looks like you first need to understand 2 things.

There is no right or wrong meaning of a productive week. 

What might look productive week to you might not be to the person next to you. 

So it’s totally irrelative. 

Productive week meaning

My definition of a productive week is making noticeable progress toward your goals.

Not completing all tasks you to finish by the end of the week.

It means to have 10x amount the results that you expect and that it’s easier to measure your productivity.

Does your week include any of these?

If your week includes any of the next 5 points then you’re on the right path, however, if you’re here you’re still not there yet.

But that’s okay.

Look at your to-do list

Is your list full of things that you need to do, have to do, or even some random things you think you need to do? 

Having that in my will make your to-do list clear.

I don’t support planning your week with a to-do list and keep checking off one by one.

However, it’s the first step to getting started with planning. 

How to plan a productive week

What are your goals 

Goals seem big and scary when we first set them out but when you break them down and then start to add them to your weekly schedule it becomes manageable. 

What you want to achieve is what you want to put out on your to-do list. 

A productive week comes from seeing that you made progress toward your goals. 

Not with whether you had a call with your mom or not. 

Always put out your prioritize 

That means whichever is your goal for this week or for the next month has to be aligned with your bigger goals. 

You don’t want to chunk your list with “going to grandma’s house” unless that’s one of your goals, to stay in touch. 

How do you measure your results?

As I mentioned above your need to have something to measure against, this is the only way to know if you made progress or not. 

Again there is no right or wrong way to measure your progress but it needs to be scalable. 

Like if you have a blog then measuring could be how many posts you published this week. 

Are you distracted?

It’s the little things that could throw your whole plan out of the window. 

There is nothing wrong with being distracted But to get the most out of your week you need to pay attention to what kind of distraction you run through. 

I set out to go to the gym 4x a week but I noticed that I get distracted by being on phone, eating, and doing a lot of things before I finally make it to the gym.

Just being aware of that will help you take the next step.

How do you plan your day to be productive?

Your productive week starts with a productive day then it adds up. 

But that doesn’t mean your whole day has to be in the go-go mindset. 

It’s better to “cross off” 2-3 things instead of feeling drowned the whole day by your list of tasks. 

1- It starts the night before 

Every day and every new week starts with the night before. 

Planning your day or week will help you to avoid that decision fatigue. 

Have you ever wondered why Mark Zuckerberg always wears the same outfit?

He doesn’t want minor things to affect his decision ability, so he planned it in advance. 

2- Set intention

This is your first step to having a productive week. 

Setting intention the night before will keep your brain focused the next day. 

Before you go to bed set an intention for how you want your day to look like?

How do you want to show up? 

What do you try to accomplish tomorrow?

woman-writing-on-notebook-to plan-a-productive-week

3- Write being list 

If you have never done a being list before, you’re in for a mindset shift.

Being list is a self improvement tool to help you decide who you want to be. 

Meaning that you create your to-do list from the person who has the results. 

If you ever want to become a great illustrator or even a professional swimmer, look at the people who have the results that you want. 

What they’re thinking?

What they’re feeling?

What they’re doing?

Then you can create your being list.

You’ll also love:

Write down all the thoughts 

All the thoughts that this person has.

Example:

A professional swimmer will be thinking:

I’m doing my best to make it work. 

I believe in my ability to continue. 

I love being a swimmer. 

I enjoy swimming even when it gets hard. 

Your list should look the same. 

4- Ditch to-do list 

You might wonder how do I start? First no more to-do lists.

And if you’re someone who runs their life by a to-do list I have one question for you?

What does it feel like at the end of the day when you cross off that last task?

A To-do list makes you operate from having to get everything done, with no plan in mind. 

ditch your to do list if you want to plan your week to be productive

Write it down from the being list 

When you write down your to-do list from the person who you want to become. 

Your list gets much cleaner than it was before. 

And it creates real progress towards your results. 

Write down the things you need to do having this person in your mind. 

6- Revisit at the end of the day 

By the end of the day, you want to make sure you set out to do what you said you were going to do. 

Then what’s the point anyways?

Instead of checking off your to-do list, ask yourself what I have accomplished today?

And make a note of the things you couldn’t do that day.

How to plan your week to be productive 

You only need one method to have a productive week, but first, let’s check in with your goals.

Plan your week to be productive

There are 3 components to a successful productive week.

Assess your goals 

Make a list of goals you have this month, it could be one goal or multiple goals.

At this point, it doesn’t matter. 

You want to make sure that your goals are not vague and by vague I mean your goal has to be 100% clear of what the end result is going to be. 

Example: 

Vague goal: I want to publish posts on my blog each month. 

Clear goal: I want to publish 10 blog posts each month. 

See the difference?

You’ll find these also helpful:

What’s your end goal?

Your end goal is the results you going to get once you achieve that goal. 

It’s important that your goals have to have an end result, this will help you in your planning process later on. 

You want your end goal to be scalable. 

Did you make $5k or you didn’t?

Either you achieved the goals or you didn’t

This how it should look like.  

Thoughtful young woman sitting in concrete interior assesing her goals to be productive

Calendar method 

Calendering is one of the best ways to have a productive week effectively, unlike a to-do list. 

I have tried so many methods and it was the only thing that got me ahead of what I planned.

This is a way of lifestyle not some kind of hack.

Planning your week ahead

What is a calendaring method?

Instead of running your week by a to-do list, you put a list of the things you want to accomplish on a calendar like a digital calendar in time blocks. 

How to start a calendaring method?

1- Being list 

This step is crucial if you have big goals that you want to achieve or you working on some identity shift. 

Write down a list of the thoughts of the person you want to become. 

Dump all the thoughts this person has. 

The feeling they have. 

The habits they have. 

The more you write the better. 

It’s a bit tedious but it’s worth it. 

2- Thought download 

Write down all the things you have to do. 

Everything on your mind that you have to do this week. 

Write what would your next version what do from your being list.

3- Add it as result not to- do

Add the list you created on calendar as results you want to get after doing that task. 

So you don’t want to add to your calendar, work on business. 

Instead, you want to be very specific with what you want to achieve.

Maybe you want to write 3 posts this week. 

This helps you to stay focused and measure your productivity.

4- Put it on the calendar 

The last step is to add it to your calendar like Digical.

You can also use any calendar you want but I prefer Digical cause it’s much easier to add and delete or even color code. 

Add your results to calendar, in time blocks. 

When do you want to start to work on it, and when do you want to finish. 

It can get tricky at the beginning and you might feel stuck.

But that’s okay put your best guess. 

Plan your week to be producitive on calender

Tips to use calendar to plan your week effectively 

To get the best work from this method I have a few tips that I want to mention in this post that will help you when you start calendaring. 

1- Always put results 

Don’t skip on turning your to-do list into based result one. 

When it’s time to review your week it’ll get overwhelmed instead of being productive. 

Break down your task into subtasks, the more specific on what you’re going to do the easier it is. 

2- Start with 1-2 goals. 

When you first start with calendar method don’t just start to plan your whole day and every part of it. 

You’ll quickly burn out and will feel like another chore. 

You want to make sure there is a blank space on your calendar. 

Choose 1-2 goals you’re currently working on. 

Toning and shaping body-Self development 

Running a blog- doing a marathon.

You’ll stay focused on the results instead of following what’s on the list. 

3- Give yourself time to finish the task

At first, especially during the first 2 weeks of starting calendar, you might estimate the time for each task randomly. 

And that’s okay. 

You want to give yourself more time than you think you need.

It’s easier to estimate that you can finish things at certain times but in reality, it might take more than you think you can.

Then you can adjust your timing. 

4- Review weekly

In the beginning, you want to make sure that you review your calendar weekly, to see the missing spots. 

Maybe there are a few tweaks you can add. 

Or even correct the time that you finish the task. 

It’ll help you avoid running your calendar as a to-do list instead of a decision you made earlier on calendar. 

plan your week effectively

5- Plan for obstacles

There is no escape from running into obstacles when you do this method.

It’s just outside your control.

However, what’s in your control is that you can always plan ahead of time for those obstacles.

If you have a toddler at home and you want to write that book or write a blog post at a certain time and then your baby starts to cry or he/she finished a nap you want to plan for that ahead of time. 

Maybe wake up early in the morning to work on a blog post. 

Or it could be that you first check on the baby before you start working. 

With time you’ll quickly learn what works and what doesn’t.

6- Turn off your doozles 

Doozels are distractions from the notifications you get on your phones to the random chatter you might have before you even start to work on that task. 

It’s important when you work on your task to eliminate the distraction as much as you can. 

Turn off notification

Silent your phone. 

Put a poster on the door. 

Whatever that is make sure to give your full attention to what you decided the week before. 

Alright now onto how to actually start to be more productive.

Tips for a productive week

To make sure you don’t fall back on your productive week, I have some tips that are gonna 10x your results. 

  • Aim to improve only 1% daily. 
  • Plan 2 weeks in advance. 
  • Never make a decision when you’re tired. 
  • Never leave any hanging task in your head. 
  • Reward yourself when you finish 

My plans for a productive week example

This section will help you tons if you’re the kind of woman who likes everything to be laid out visually. 

Here’s how I start

Choose 2 goals

I decided for the month of June to stay focused on my blog and my fitness journey. 

Write down being list

It looks like that:

I always follow through with my plans. 

I’m someone who makes their own decision.

I’m doing the best that I can. 

Thought download 

Go to the gym 4x a week. 

Write 4 posts a week. 

Meal prep before I go to the gym. 

Build backlinks to my blog. 

How do they look on calendar 

Here is a screenshot of my calendar from this week

Have a productive week quotes

If you love quotes and believe they make you think positively then give the following quotes on productivity a read. 

1- I’ve accepted my procrastination as part of who I am. As such, I do designate days where I allow time for procrastination.” – Issa Rae

2- I really try to ask myself the question of nine. Will this matter in nine minutes, nine hours, nine days, nine weeks, nine months, or nine years? If it will truly matter for all of those, pay attention to it.” – Whitney Wolfe , CEO of Bumble

3- Protect the time and space in which you write. Keep everybody away from it, even the people who are most important to you.” – Zadie Smith

4- Focus on being productive instead of busy.” Tim Ferriss

5- It’s not always that we need to do more but rather that we need to focus on less.” Nathan W. Morris,

6- Simplicity boils down to two steps: Identify the essential. Eliminate the rest.” Leo Babauta

7- If there are nine rabbits on the ground, if you want to catch one, just focus on one.

Final note on how to plan your week to be productive 

Look at your results first before looking for any tips to be productive 

Sometimes the problem is with the method you plan your week with to stay productive.

I swear by this method and you’ll thank me later.

Read next How to set goals.


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Amira

Hi, I'm Amira and I run the website The Self Art for young women to become their next best version using mindfulness and the inner work.

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